Finance Assistant

Grade: G5
Type of Contract: Service Contract
Duty Station: Maputo

Key Duties and Responsibilities:

Under the direct supervision of the National Finance Officer and the general guidance of the Head of Finance and Administration, the incumbent will perform the following duties:

• Extract and input data from various sources in financial or accounting systems;
• Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere in the Programme;
• Prepare bank reconciliations and conduct analysis of general ledger accounts;
• Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
• Maintain proper control over various financial records such as commitments and expenditures against budgeted amounts; initiate actions related to the following: general financial information, and travel payments, and procurement transactions;
• Verify vendor claims for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor invoices in the Programme’s information system;
• Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required;
• Prepare necessary receipt and journal vouchers;
• Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers;
• Provide information related to financial transactions including calculation of personal entitlements and pro rata;
• Assist in the preparation of budget, accounting, financial reports, statistical reports and other reports as required;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc;
• Perform other related duties as required.

Essential Requirements:

• Secondary school education, including or supplemented by course(s) related to the area of Finance, Accounting or Business Administration.
• At least four years of progressively responsible clerical work experience in general administrative work including at least two years in the field of finance, accounting, audit, administrative services or other related field and at least one year at the G4 level or equivalent.
• Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures.
• Fluency in Portuguese and English, both spoken and written.

The candidates can submit their CVs, certificates and the letter of application through:

E-mail: Mozambique.HR@wfp.org no later than 29 March 2011; or send an envelop with a “confidential word” on the top, to the attention to: World Food Programme - Human Resources Unit, 1302 Av. Zimbabwe- Maputo.

Only the selected candidates will be contacted.